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WHAT TO EXPECT!

How to Prepare for a Department of Labour Safety Inspection

Preparing for a Department of Labour safety inspection is crucial to ensure compliance with occupational health and safety regulations. Here's a concise guide to help you understand the process, prepare effectively, and address any non-compliance issues.
What to Expect During a Safety Inspection

A Department of Labour safety inspector will assess your workplace to ensure adherence to safety standards. The inspection typically includes:

Opening Meeting:
Discussion of the inspection's purpose and scope.
Walkthrough:
Physical examination of the workplace to identify potential hazards.
Document Review:
Evaluation of safety records, training logs, safety file, and compliance documents.
Employee Interviews:
Conversations with staff to gauge their understanding of safety protocols.
Closing Meeting:
Summary of findings and discussion of any necessary corrective actions.
BE PREPARED!

How to Prepare for a Department of Labour Safety Inspection

To ensure a smooth safety inspection, consider the following steps:

Train Employees in Workplace Safety

Ensure all staff are trained in safety protocols and understand their responsibilities. As per law, you need at least one safety representative, first aider, and fire fighter for every 50 employees, as well as staff need to be inducted onto you company's hazards, risks, emergency protocols and safe operating procedures.
Below is a link to those courses for your employees

Implement & Maintain Safety Documentation (Safety Files)

Keep all safety records, training certificates, and compliance documents organized and up-to-date.

Conduct Internal Audits & Address Workplace Safety Hazards Promptly

Regularly review your safety practices to identify and rectify potential issues. Identify and mitigate any workplace hazards immediately.
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YOU GOT FINDINGS, OH NO, HERE'S WHAT TO EXPECT!

Handling Safety Inspector's Non-Compliance Findings

If a Department of Labour inspector identifies areas where your workplace does not comply with safety regulations, the following steps typically ensue:
Issuance of a Compliance Notice: The inspector will provide a detailed report highlighting the non-compliance issues and issue a notice requiring corrective actions within a specified timeframe, usually between 30 to 60 days.

Implementation of Corrective Measures: As an employer, you are obligated to address the identified issues promptly. This may involve updating safety protocols, providing additional employee training, or rectifying physical hazards.

Submission of Evidence: You will need to furnish proof of the corrective actions taken, such as updated safety records, training certificates, or photographs of rectified hazards. This evidence is typically submitted via email to the inspector.

Follow-Up Inspection: In certain cases, the inspector may schedule a follow-up visit to verify that the necessary changes have been implemented effectively.

Enforcement Actions for Severe Non-Compliance: If the non-compliance is deemed severe, the Department of Labour has the authority to halt business operations until compliance is achieved. Additionally, employers may face substantial fines or legal action.


Recent Examples of Non-Compliance Penalties in South Africa

Non-compliance with occupational health and safety regulations can result in significant penalties. For instance:

Case Study: In 2023, a manufacturing company in Gauteng was fined R500,000 for failing to implement adequate safety measures, leading to a workplace accident.
Case Study: A construction firm in the Western Cape faced a R750,000 fine in 2024 after multiple safety violations were discovered during an inspection.

These examples underscore the importance of adhering to safety regulations to avoid severe financial and operational repercussions.
don't wait till it's too late

Enhance Your Safety Preparedness with Our Training Courses

Executive Legal Liability

Protect your leadership and business!
As an executive, understanding your legal responsibilities is essential. This course equips you with the knowledge to safeguard your organization and your career from potential penalties or operational halts during Department of Labour safety inspections. Stay informed, stay compliant.

Safety File Development

Elevate Your Safety Standards with ease
Stay ahead of safety inspections and ensure compliance with ease. Our comprehensive Safety Development course equips you with the knowledge, skills and 200 templates to create a safer workplace, prevent costly fines, and protect your team. Invest in safety today—your future depends on it.

Hazard Identification & Risk Assessment

Mitigate those Hazards before the inspection
Be proactive and safeguard your workplace ahead of any Department of Labour inspection. This course equips you with the skills to spot hazards, assess risks, and implement robust safety measures, ensuring compliance and protecting your business from costly penalties.
Join us and learn from the best

By enrolling in our courses, you can ensure your team is well-prepared for inspections and committed to maintaining a safe workplace.